Child Safe Policy

Paddle Victoria are committed to the safety of all children and young people and has zero tolerance for child abuse and anything that compromises the health and well being of children. We will ensure a child safe environment is maintained at all times with a commitment to children’s best interests and will actively work to listen to and empower the children.

Paddle Victoria policies and practices prioritize child safety and promote shared responsibility, not just at a leadership level, by outlining all staff and volunteer responsibilities. Paddle Victoria will encourage a culture exists where staff, volunteers, children and families feel comfortable and supported when talking about any child safety concerns.

Please click the link below to view the Child Safe Policy

Paddle Australia Child Safe Policy

Code of Conduct

To formally register your agreement to abide by this Code of Conduct, please use the link below, fill in the details and submit your agreement.  A database of those who have agreed to the code will be kept at the Paddle Victoria office.

Child Safe Code of Conduct Agreement

This Code of Conduct outlines appropriate standards of behaviour by adults towards children.

The Code of Conduct aims to protect children and reduce any opportunities for abuse or harm to occur. It also helps staff, volunteers and members by providing them with guidance on how to best support children and how to avoid or better manage difficult situations. This Code of Conduct applies to all people involved in Paddle Victoria activities, including staff, coaches, officials, volunteers and parents.

All Paddle Victoria staff, volunteers and members are responsible for promoting the safety and wellbeing of children and young people by:

  • Adhering to our Child Safe Policy, this Code of Conduct and other Paddle Victoria policies
  • Taking all reasonable steps to protect children from abuse
  • Treating everyone with respect, including listening to and valuing their ideas and opinions
  • Welcoming all children and their families and carers and being inclusive
  • Respecting cultural, religious and political differences and acting in a culturally sensitive way, particularly when interacting with children who are Aboriginal or otherwise culturally or linguistically diverse and those with a disability
  • Modelling appropriate adult behaviour
  • Listening to children and responding to them appropriately
  • Reporting and acting on way breaches of the Code of Conduct, complaints or concerns appropriately and treat them seriously and with respect.
  • Complying with our guidelines on physical contact with children
  • Working with children in an open and transparent way – other adults should always know about the work you are doing with children
  • Respecting the privacy of children and their families, and only disclosing information to people who have a need to know

Paddle Victoria staff , volunteers and members MUST NOT:

  • Seek to use children in any way to meet the needs of adults
  • Ignore or disregard any concerns, suspicions or disclosures of child abuse
  • Use prejudice, oppressive behaviour or language with children
  • Engage in rough physical games
  • Discriminate on the basis of age, gender, race, culture, vulnerability or sexuality
  • Initiate unnecessary physical contact with children or do things of a personal nature that children can do for themselves, such as toileting or changing clothes
  • Develop ‘special’ relationships with specific children or show favouritism through the provision of gifts or inappropriate attention
  • Exchange personal contact details such as phone number, social networking site or email addresses with children
  • Have unauthorised contact with children and young people online or by phone.

By observing these standards you acknowledge your responsibility to immediately report any breach of this code to Paddle Victoria, Mark Heggie Mobile: 0430 366 442 or if you suspect child abuse report immediately to the police 000.

This Code of Conduct will be reviewed by Paddle Victoria annually

To formally register your agreement to abide by this Code of Conduct, please use the link below, fill in the details and submit your agreement.  A database of those who have agreed to the code will be kept at the Paddle Victoria office.
Child Safe Code of Conduct Agreement

Incident Reporting Procedure

Paddle Victoria aims to provide an easy, confidential and trustworthy procedure for incidents or complaints based on the principles of natural justice. An incident may be reported as an informal or formal. All reports will be dealt with promptly, seriously, sensitively and confidentially.

What to do when an allegation of child abuse is made

If a child discloses an incident of abuse to you

  • Try and separate them from the other children discreetly and listen to them carefully.
  • Let the child use their own words to explain what has occurred.
  • Reassure the child that you take what they are saying seriously, and it is not their fault and that they are doing the right thing.
  • If you believe the child is at immediate risk of abuse phone 000
  • Explain to them that this information may need to be shared with others, such as with their parent/carer, specific people in Paddle Victoria or the police.
  • Do not make promises to the child such as promising not to tell anyone about the incident, except that you will do your best to keep them safe.
  • Do not leave the child in a distressed state. If they seem at ease in your company, stay with them.
  • Provide them with an incident report form to compete, or complete to together, if you think the child is able to do this.
  • As soon as possible after the disclosure, record the information using the child’s words and report the disclosure to the Executive Officer Mark Heggie Paddle Victoria Mobile: 0430 366 442, the police (000) or child protection.
  • Ensure the disclosure is recorded accurately, and that the record is stored securely.

If a parent/carer says their child has been abused or raises a concern

  • Explain that Paddle Victoria has processes to ensure all abuse allegations are taken very seriously.
  • Ask about the well being of the child.
  • Allow the parent/carer to talk through the incident in their own words
  • Advise the parent/carer that you will take notes during the discussion to capture all details.
  • Explain to them the information may need to be repeated to authorities or others, such as the Executive Officer of Paddle Victoria, the police or child protection.
  • Do not make promises at this early stage, except that you will do your best to keep the child safe.
  • Provide them with an incident report form to complete, or complete it together.
  • Ask them what action they would like to take and advise them of what the immediate next steps will be.
  • Ensure the report is recorded accurately, and that the record is stored securely.

Child Protection Incident Report Form

North Division Intake – 1300 664 977 – Work Hours
After hours Child Protection Emergency Service – 13 12 78

Incident Report

To register an incident specifically regarding non compliance or concerns regarding the child safe code of behaviour, please use the PDF form linked below, complete all sections and email to

If however, you feel that the child in question is in any danger or you feel abuse has occurred or they are at risk, please contact the police on 000

Child Protection Incident Report Form

On-line Training

Play by the Rules online training section is for everyone involved in sport and recreation organisations, including: coaches, staff, volunteers, players, parents and spectators.

Play by the Rules offer free courses on some of the most important topics in sport, including: child protection, harassment and discrimination and complaint handling. They also offer free online training for Member Protection Information Officers (MPIOs) for those members that would like to become an MPIO for their club.

By taking these courses you will upgrade your knowledge and skills, which will help to create safer, fairer and more inclusive environments for all people involved in sport.

The courses have been developed in consultation with sports experts who work in these areas. They are short, user-friendly and feature the latest interactive technology, including case studies, practical scenarios and a quiz. The modules may be done in part, or all at once.

​There is also a Let Kids be Kids online mini-course. The mini-course is an extension of the Let Kids be Kids campaign. To complete this short 30 minute course please click here.

Working with Children Checks

If you are a volunteer or an employee with Paddle Victoria who is in contact with children under 18 you will need to have a Working with Children (WWC) Check.

In Victoria, the WWC Check is a mandatory minimum checking standard to protect children from people who may put them at risk.

There is no application fee for volunteers and the WWC Check card for volunteers only applies to volunteering roles. You will need to have a separate WWC Check if you are in a paid position where you work with children.

If you require a Working with Children Check below is the link for the application process

Working With Children Application process

Regulations and Club Resources

There are seven different requirements which make up the Child Safe standards, and with which Canoeing Victoria/Paddle Victoria will abide by.

The Standards should act as a starting point from which Paddle Victoria will take action. The Child Safe Standards incorporate:

  1. Strategies to embed an organisational culture of child safety, including through effective leadership arrangements
  2. A child safe policy or statement of commitment to child safety
  3. A code of conduct that establishes clear expectations for appropriate behaviour with children
  4. Screening, supervision, training and other human resources practices that reduce the risk of child abuse by new and existing personnel
  5. Processes for responding to and reporting suspected child abuse
  6. Strategies to identify and reduce or remove risks of child abuse
  7. Strategies to promote the participation and empowerment of children.

Please refer to the below link for further support, resources & information on the standards. 

We are a Child Safe Club
Child Safe Sport
Child Safe Heros





Below is a list of resources for clubs to utilize to ensure they are acting in a child safe manner. This information includes posters which can be hung around club rooms and bathrooms, flyers for specific issues of child safety and videos to demonstrate what is inappropriate behavior. It is recommended that each club has two child safety representatives who are not related to one another, they will be an activist for child safety and ensure the club is a safe environment to be in.

Paddle Victoria Child Safety Documents

Paddle Victoria Child Safe Policy

Child Safe Code of Conduct Agreement

Child Protection Incident Report Form





How Sport Should Be

How Sport Should Be (with editable field)

Commitment to Child Safe Sport



Child Safe Standards

Scenario: Inappropriate demonstration of a skill

Scenario: Verbal abuse and inappropriate work loads


Child Safety Flyers 

Cultural safety for Aboriginal children

Safety of children with a disability

Empowerment and participation of children

Safety of children from culturally & linguistically diverse backgrounds


Victorian Government Documents

The Difference Between a Working With Children Check and Police Check

More Resources

To Register your working with children number with Paddle Victoria, please use the form below.

In addition, we would like all volunteers to read and agree to the Child Safe Code of Conduct.  Please see above for the code of conduct and the agreement form.